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Financial leakage intelligence
Where money is being lost
Problems that stay hidden when contracts, timesheets, invoices and software spend live in separate systems. All records are simulated.
Featured case · Measured historical loss
Unbilled client scope expansion
“Eleven accounts show recurring differences between contracted service levels and actual delivery effort.”
ANNUAL EXPOSURE (DELIVERY COST)
$420,000
EXTRA WORK PERFORMED
5,250 h
POTENTIALLY RECOVERABLE REVENUE
$290,250
1–2 · Contributing accounts and extra work
| Account | Contracted h | Actual h | Unbilled h | Cost | Change-order clause |
|---|---|---|---|---|---|
| CL-0016 Cobalt Home Services | 2,635 | 3,455 | 820 | $66K | Yes |
| CL-0003 Cobalt Dental Group | 337 | 1,107 | 770 | $62K | Yes |
| CL-0124 Granite Learning | 302 | 862 | 560 | $45K | Yes |
| CL-0055 Cobalt Health | 1,108 | 1,638 | 530 | $42K | Yes |
| CL-0037 Kestrel Legal Partners | 990 | 1,500 | 510 | $41K | Yes |
| CL-0086 Harbor Software | 920 | 1,380 | 460 | $37K | Yes |
| CL-0097 Fernhill Financial | 564 | 1,024 | 460 | $37K | No |
| CL-0079 Alder Software | 1,660 | 2,090 | 430 | $34K | No |
| CL-0093 Bramble Financial | 1,229 | 1,499 | 270 | $22K | No |
| CL-0035 Ironleaf Legal Partners | 527 | 747 | 220 | $18K | No |
| CL-0044 Ember Outfitters | 1,749 | 1,969 | 220 | $18K | Yes |
3 · How the impact is calculated App calculation
5,250 unbilled hours × $80 fully loaded delivery cost = $420,000. This is the cost of the work, not lost revenue.
4 · Supporting records
Contracts and timesheets for CL-0016, CL-0003, CL-0124, CL-0055, CL-0037, CL-0086, CL-0097, CL-0079, CL-0093, CL-0035, CL-0044; account owner approvals in project logs.
5 · Assumptions required
Delivery cost of $80/h; hours logged correctly; contracted hours reflect the signed scope.
6 · Contradicting evidence
Part of the extra effort coincides with new-staff onboarding, so some hours may be inefficiency rather than unpriced scope. Some clients may have verbally agreed to extra work as goodwill for renewals.
7 · Recoverable portion
Only the 7 accounts with a change-order clause (3,870 h) are treated as recoverable: × $150 bill rate × 50% assumed acceptance = $290,250 revenue. The rest is preventable going forward, not recoverable.
8 · Preventing recurrence
Scope-change approval with pricing; monthly contracted-vs-actual hours report per account; account manager targets that include contribution margin.
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